It may seem trivial to precisely name and organize each and every file, but in the end it can save a designer (or anyone else) time and money. Many designers learn this the hard way while interning or beginning their first job, but eventually they realize the significance and impact it makes on their work flow.
First and foremost, I would recommend using an external hard drive to backup all of your files: it is worth the extra cost! Next in the process is naming and organizing folders. A basic setup could include the following folders:
- Clients (a folder for each client)
- Forms (contracts, planning worksheets, invoices, etc.)
- Stock (purchased images online)
Within the “Clients” folder, you can include subfolders for their identity package, including: logo, letterhead, business card, etc. Also make sure you designate which file is the original file and which one is sent to the client by creating a file-naming system. For example, ORIGINAL_logo_clientbusiness.ai for your own use and SAMPLE_logo_clientbusiness.jpg to send to the client. Use the same type of system within your other main folders.
This is definitely a rough start and it takes a lot of trial and error to discover a system of your own, but the initial setup is well worth your time so you can prevent any future headaches!
